About the job:

Rand Enterprises Inc. is looking for an experienced and well-organized Project Manager Assistant to join our team in Newport News, VA.

Here at REI, we are committed to growing together as a TEAM, while providing excellent service for our customers.

The Project Manager Assistant is responsible for assisting Project Managers and General Manager with the administration and daily support of the construction projects.

Essential Duties & Responsibilities:

· Provide general administrative and clerical support to the Project Managers and General Manager.

· Assist in the coordination and management of routine contract administration, proposals, purchase orders and subcontracts.

· Process contracts, COI’S (certification of insurance), work orders, purchase orders, change orders, RFI'S (request for information), submittals, and closeout documentation.

· Timely collection and organization of all documents pertaining to each project.

· Develop and implement systems and processes to manage and maintain all project related documents including drawings, meeting minutes, project status update entries, payment, and submittal logs.

· Maintain tracker of change orders for all ongoing projects; ensure they are processed in accordance with applicable contact documents.

· Serve as liaison in obtaining required documentation from subcontractors and vendors.

· Follow up with management on payment status and elevate payment issues as needed to the Controller.

· Obtain and provide all additional support for project billings (e.g. waivers, lien releases, other contractual forms, etc.).

Qualifications & Experience:

· 3 years of experience in a construction administration role or similar.

· Excellent listening skills and strong verbal and written communication skills.

· Active participant in a team environment.

· Government project experience highly preferred.

· Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

· Ability to prioritize tasks and manage multiple deadlines effectively.

Search is currently focused on eligible candidates residing within normal commuting distance to our Newport News VA office.

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Project Management: 1 year (Preferred)

Work Location: In person